Friday, October 31, 2014

The dreaded "You need permission" in Google docs



We've all had the experience when someone sends you the link to a document, you click to open it, and...




(cue sad trombone music)
If you're a teacher whose students send you links to Google documents, you can avoid this problem by setting up shared folders.  I posted last fall about how shared folders work.  Once the folder is shared, any document created in that folder (or added to the folder), is automatically shared in the same way.

There are several ways to accomplish this:

  1. Have students create the folders manually and share them with you.  
  2. Create the folders yourself and share with each student.
  3. Use a tool like GClassFolders (I used this with class today and it went great) or Doctopus.
The advantage of method #3 is that the folders are all created with a uniform naming convention and placed in a larger folder for ease of access.  The teacher is the owner of each folder, with each student being an editor of the appropriate folder. 

I'd be happy to help you set this up.  It only takes a few minutes!

Monday, October 13, 2014